Softkhazana - How to keep the Office 2007 documents readily available?

There is certain Excel or Word documents that we need to access several times for reference and for that purpose we want them to be retrieved as quickly as possible. Searching for such documents takes a few minutes. We need to keep the Office 2007 documents readily available which are frequently used. There are two ways to keep the Office 2007 documents readily available:

1.       Pushpins

There is a feature of Recent Documents in all Office 2007 applications. You will notice a push pin icon in front of every item in the list called Recent Documents. This push pin button can be used to tack the important items in order to keep the Office 2007 documents readily available in this list. Here we will give the example of Word 2007:

1.        Open Word. 

2.        Click on the Office button on the top left. 

3.        You will see the list named Recent Documents on the right side of the menu. 

4.        Click on the push pin button next to the items you want to be always available in that list.

These items will be tacked until you unpin them.

2.       Number of Recent Documents: 

You can change the number of items that are available in the Recent Documents list in order to keep the Office 2007 documents readily available. If you increase the number of items displayed in this list, you will be able to access the documents for a longer period of time. Here we are giving the example of Word 2007 but this method can be used for all the Office 2007 applications:

1.       Open Word.

2.       Click on the Office button on the top left.

3.       Click on the Word Options button at the bottom.

4.       The Word Options dialog box will appear. Click on Advanced on the right hand side.  

5.        Scroll down to the Display section. 

6.       Increase the number of Recent Documents to be displayed. 

7.       Click on the OK button.   

You can also decrease the number of Recent Documents to be shown if that option suits you. You can even set it to 0 if you don’t want it to display any Recent Documents.